It’s happened to all of us. We start off with the best of intentions in creating a new habit of backing up every day, and we’re committed to sticking to it. But just like any diet or New Year’s resolution, “real life” creeps in and pulls your attention away towards more important things.
At first you only skip a day here or there. But eventually, days turn into weeks and months. This is only natural, considering the busy lifestyle that most freelancers have.
That’s why, when it comes to backing up their data, freelancers really love the automation and convenience that comes with online backup services. You just install the software once, and you never have to think about it again until something bad happens. You can just feel safe knowing that it’s there, working in the background for you.
However, there are MANY different services to choose from. And prices range from FREE to $10 per GB. With so much variety, how can you pick a solution that’s right for you? Well here are a few features that freelancers should keep in mind when looking into automating their data protection:
Automation and ease of use
Because freelancers work alone, they don’t always have access to reliable technical staff. For this reason, you’ll want to pick a solution that installs quickly and runs fully-automated in the background while you work.
Also, since your time is the only product that you have to sell, you can’t afford to spend hours learning how to use a new application. It has to be intuitive enough to start using right away. That’s why any new software you buy has to be very easy-to-use in order to minimize the learning curve and prevent any problems down the road.
Continuous protection
Every freelancer has had the experience where they’ve pulled an all-nighter, working 12-hours straight for an important deadline, only to have something disastrous happen at the last second.
In order to prevent this, you’ll want to select a provider that offers Continuous Data Protection (CDP) capability. CDP simply means that the software will back up your data files every time you save instead of waiting until a scheduled daily backup time. This means that your potential “window” for data loss will be kept to only about 5 minutes instead of 24 hours.
If you decide to go with a CDP solution, make sure that it also offers block-level uploads. Block level capability allows the software to analyze your files, and only upload the portion that has changed since the last save point. This can significantly speed up your backup process and minimize the load on your internet connection.
Laptop-specific features
Most freelancers travel a lot, and often end up in places that may not always have the most reliable internet connections. Make sure that the solution you select offers laptop-specific features that can protect you on the road.
One such feature would be the hybrid capability to create both local AND remote backup copies of your data.
In other words, the solution should give you the option of creating a local hard drive partition which can be accessed in an emergency… even if you don’t have internet access. And of course, this should automatically synchronize with your online data backups as soon as you connect to the internet again.
And if you’re working out of an area that has only a slow internet connection, the CDP functionality we’d discussed earlier should ensure that your data still gets backed up without causing a significant burden on your connection.
Security and privacy
Often, freelancers will deal with very sensitive information. Make sure that the online backup service you select offers proper encryption.
But more importantly, make sure that the application you select allows you to encrypt the files with a password that only YOU know. In other words, make sure that the online backup provider can’t access your encrypted data once it’s on their servers.
Not all providers offer this feature. So make sure to ask before signing up.
So there you have it! If you want to protect your freelance business from data loss, just make sure that the solution you pick offers:
- Automation
- Continuous Protection
- Laptop-Specific Features
- Proper Security
If you follow this simple checklist, you can feel confident that you’re making the right choice for your business.
About The Author: Storagepipe Solutions offers online backup and backup software for freelancers & other small businesses.
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